Most businesses have made big strides in the direction of digitalising their processes. However, around 20% of total paper consumption in the US comes from office paper use. How is your business moving towards a paper-free future? In case you need any, here’s a little more motivation – 5 reasons to take the paper out of your processes.
1. Document management
Today’s businesses can’t afford working models that require sifting through piles of paper. It’s bad for your image, but also slows you down. In an age where everything can be available at the touch of a button, so should your documents.
Companies wanting to digitalise, have two options:
Convert their existing documents to digital versions by scanning electronic copies, or
Create new, 100% digital systems for their document management
At eTrustable, we make the second option our mission. We build simple systems for our clients that allow for real improvements.
Such as?
We create transparent, traceable and verifiable document management tools. Anyone needing to check the document they have in their hands is valid can do so anytime. At the touch of a button. No worries about keeping sheets of paper safe from theft, loss or damage. And no time wasted accessing them.
The ability to instantly locate and verify is a boost to both image and productivity. What are you waiting for?
2. Backups
Paper is unreliable. If it’s lost, it’s lost. Have you ever thrown out an important document by accident? Maybe a vital contract got recycled by a diligent cleaner. These minor disasters can have a truly damaging effect on your business.
The obvious first step is to duplicate your documentation in digital form. Scanning and saving on electronic files or flash drives, or keeping external hard drives. Many businesses now rely on cloud solutions. Even if you decide to continue to work with paper, a backup is essential.
But, why not go a step further? Why not take paper out of the equation entirely? Our solutions allow for paper-free processes powered by blockchain. This technology has no downtime and is backed up by every node in the network.
The ultimate backup.
3. Data security
GDPR and data security has never been a greater concern. Consumers are more and more aware of the importance of knowing what companies do with their data. And if it concerns your clients, it should concern you. Keeping paper documentation secure is expensive. If you’re still locking filing cabinets and shredding reams of paper, you’re wasting resources.
Securing digital documents on the Blockchain means harnessing the same powerful encryption trusted by cryptocurrencies. It doesn’t get more secure than that.
4. Financial benefits
We’ve touched on this in all the previous points. But let’s take a look at some of the direct savings that come from going paperless:
The paper itself, which averages to about $80 per office employee per year
Other office supplies like ink cartridges
Reparations to office equipment
Document storage
Physical security measures
Couriering services
Resources lost to recurring, inefficient paper processes
The list goes on.
And your revenue isn’t the only thing paper hurts. Which brings us to our last point…
5. Go paperless to go green
This is an issue that has never been more important. The world’s view about sustainability and environmental issues has changed. Company’s must be seen to be making an effort to make their business less damaging to the environment. Admittedly, we have seen a general positive trend towards paper reduction and recycling. But the end goal must be to remove physical documents from the equation altogether.
We aim to provide our clients with the means to do just this, as simply as possible. We make Blockchain solutions that are geared towards simplifying and optimising processes. 100% digital and 100% free of paper. And at the reach of every business, no matter how big or small.
We’ll leave you with this infograph about the benefits of a paper-free future. For our planet and for our clients.
If you’d like to see some cool ways blockchain can make a difference to climate change, check this out.
And for some great companies harnessing blockchain for good, take a look here.
